Alcohol Report
What it does
Alcohol sales by permit category A, B and C, for the yearly declaration to your municipality. In Poland, a venue that sells alcohol holds a permit for each category, declares the gross value it sold in each one by 31 January for the previous year, and pays its permit fee on that figure. The Alcohol report (Reports → Alcohol) adds those figures up for you from your sales. Only venues whose organization country is Poland see it, along with the alcohol fields on stock products, menu items and modifiers.
Getting started
- Mark your stock. In Inventory → Products, turn on Alcohol for every drink you keep in stock, check the Permit category, and enter its strength (% ABV). The category is suggested from the product name — "Żubrówka 37,5%" is suggested as C — and you can always change it.
- Mark your menu. In the menu item editor, turn on Alcohol for every drink you sell and pick its category. Do the same for modifiers that add alcohol, such as "+ shot of vodka".
- Give cocktails a recipe (see Recipes). With a recipe, the report knows exactly which drinks a cocktail poured, instead of relying only on the category you set on the menu.
- In January, open Reports → Alcohol. It opens on last calendar year, which is the period the declaration covers. Press Apply and read off the three category totals.
The three categories
| Category | What it covers |
|---|---|
| A | Up to 4.5% alcohol, and all beer whatever its strength |
| B | Over 4.5% up to 18% — wine, cider, mead, vermouth |
| C | Over 18% — spirits and strong liqueurs |
Drinks of 0.5% or less are not alcohol in law and need no category.
Key things to know
Alcohol always means 18+, but 18+ does not always mean alcohol. Marking an item as alcohol switches on its 18+ restriction, and 18+ can't be turned off while it has a category. You can still mark an energy drink 18+ without marking it as alcohol.
A line is sold under its strongest part. A lemonade with a vodka shot added is a category C sale. A combo is judged by the items inside it.
The figure is gross value: what guests paid, VAT included, after discounts. Refunds are subtracted, so the declared amount is what you actually kept.
How each sold line gets its category, most reliable first:
- What its recipe actually drew from stock.
- The category recorded on the line at the moment of sale.
- The menu as it is now, for older sales.
The report says how many lines were placed using the current menu.
Mixed drinks: choose how they are judged. At the top of the report, Mixed drinks are judged by offers two options:
- Strongest ingredient (the default). A cocktail containing any spirit over 18% counts as C. This matches the reading of the Polish authority on alcohol problems (PARPA), and it is the safer choice.
- Strength of the finished drink. The cocktail's own strength decides. This needs the strength of every alcoholic ingredient in the recipe.
Changing that rule re-reads past periods too. Choose it once, before your first declaration. The report shows when it was last changed. Only staff who can edit organization settings can change it.
The "18+ without a category" tab lists items sold as 18+ that have no category. It shows what may be missing from your totals. Fix those items in the menu and run the report again.
The fee estimate appears only for a whole calendar year (1 January – 31 December). The fee is yearly and is calculated on the previous year's sales, so a month's figure would mean nothing.
- A and B: 525 zł, or 1.4% of sales above 37,500 zł.
- C: 2,100 zł, or 2.7% of sales above 77,000 zł.
It is an estimate for a permit held all year. It doesn't cover permits granted or ended during the year, or one-off permits. Confirm the amount with your municipality.
Litres (and litres of pure alcohol) appear for drinks whose recipes measure in a volume unit and whose stock products have a strength.
QR-menu and delivery-platform orders count too. Their category is taken from your menu, not from what the guest's phone or the platform sent.
Anyone who can view reports can open this page. Downloading the PDF needs permission to export reports.
FAQ
Q: I don't see the Alcohol report or the alcohol fields.
A: They appear only when your organization's country is Poland, because the A/B/C categories are part of Polish law. Check the country in Organization Settings.
Q: Why is my 4.8% beer category A?
A: Beer is category A at any strength. The 4.5% limit applies to other drinks.
Q: Which mixed-drinks rule should I choose?
A: Keep Strongest ingredient unless your municipality tells you otherwise. Any drink containing a spirit over 18% then counts as C, which is how PARPA reads the law. Choose before your first declaration, because a later change also changes the figures for past periods.
Q: Why don't I see a fee?
A: The fee is shown only when the report covers exactly one calendar year, 1 January to 31 December. Pick last year with the date filter.
Q: I marked a drink as alcohol only after selling it for months. Is it counted?
A: Yes. Sales without a recorded category are placed using the menu as it is now, and the report tells you how many lines were placed that way.
Q: The product name suggested the wrong category.
A: The suggestion is only a starting point. Pick the right category by hand, and the name won't change it again.
Q: A recipe shows "this recipe uses alcohol, but the dish is not marked as alcohol". What should I do?
A: Open the dish in the menu and set its alcohol category. It will then be sold as 18+ and counted in the report under the right category.
Q: Can I file the declaration straight from the PDF?
A: The PDF gives you the gross value for each category, which is what the declaration asks for. Use your municipality's own form, and check the totals against your fiscal records before you file.